The best project management tools for 2025

What are Project Management Tools?

Project management tools are digital platforms designed to help businesses plan, track, and collaborate on projects efficiently. By centralising tasks, schedules, and communication, these tools can streamline project workflows and enhance team productivity. The right project management tool can provide a solid return on investment (ROI) by helping teams stay on schedule, minimise errors, and maximise output. This ultimately translates into better client satisfaction and project profitability, critical for consulting and service-based businesses.

Why is It Important to Find a Tool for Your Specific Use Case?

Choosing the right project management tool is essential for optimizing operations, especially in the context of consulting and service industries. Different business models and industries have distinct needs that require specific features and functionality from their project management software. For consulting businesses or service-based companies, it's essential to select a tool that not only helps track internal tasks but also manages client-facing projects, billing, time tracking, and resource allocation.

Best Tools for Service Businesses with Client-Facing Projects

Adjera.com

Pros:

• Specifically designed for consultancies to plan, manage, and invoice projects.
• Tracks billable hours, time, and resources while enabling effective visual project management.
• Client-facing features to keep clients updated, invoice efficiently, and manage project budgets in real time.
• Easy to use and integrates with most business tools (e.g. slack, outlook, quickbooks etc)

Cons:

• More expensive then other tools, but achieves a high degree of cost savings and earnings potential down the line.

Price Range: Starts at $30 per user/month.

General Purpose Tools for Internal Projects

Trello

Pros:

• Simple, visual task management with drag-and-drop functionality.
• Offers a flexible board system to organise tasks, ideal for teams of various sizes.
• Integration with other tools (e.g., Slack, Google Drive).

Cons:

• Lacks advanced reporting tools.
• Limited resource management features.

Price Range: Free; Paid plans starting at $10/month per user.

Asana

Pros:

• Robust task management with features like task dependencies and project timelines.
• Easy collaboration with external stakeholders and clients.
• Strong integration with other productivity tools.

Cons:

• Can become overwhelming with larger projects and complex workflows.
• Some users find the interface slightly cluttered.

Price Range: Free; Premium plans starting at $10.99/month per user.

Microsoft Worksuite (including Microsoft Planner inside Teams)

Pros:

• Seamless integration with Microsoft Office apps.
• Excellent for teams already using Microsoft tools.
• Provides task tracking, calendar views, and collaboration in one platform.

Cons:

• Limited advanced project management features.
• Some users find the interface less intuitive compared to competitors.

Price Range: Included with Microsoft 365 subscription, starting at $6.99/month per user.

Best Project Management Tools for Specific Industries

For the Medical Industry:
Medesk

Pros:

• Specifically designed for healthcare practices, offering tools for managing patient care, scheduling, and medical billing.
• Provides robust reporting capabilities, which is essential for healthcare providers to stay compliant and on top of their operations.
• Enables medical teams to collaborate seamlessly, with tools for tracking appointments, tasks, and resources.

Cons:

• Some healthcare providers might find it a bit specialised and not as versatile for non-medical projects.
• Pricing can be on the higher side for smaller medical practices.

Price Range: Contact for pricing (scalable based on practice size and needs).

For Manufacturing Industry: Monday.com

Pros:

• Offers excellent customisation options for manufacturing workflows and tasks.
• Strong visual project tracking features like Gantt charts and Kanban boards.
• Time tracking, resource management, and integrations with CRM and ERP systems.

Cons:

• Overly complex for simple manufacturing operations.
• The mobile app could use some improvement.

Price Range: Free; Basic plans starting at $8/month per user.

For Software Development:
Linear.app

Pros:

• Focuses on agile project management for software development teams.
• Supports project tracking with a lightweight and intuitive interface.
• Advanced issue tracking, sprint planning, and integration with GitHub.

Cons:

• Lacks some of the broader project management features found in other tools
• Does not have a lot AI focused features

Price Range: Free for small teams; Paid plans starting at $8/month per user.

Conclusion: Choosing the Right Tool for Your Business Needs

The best project management tool for your business depends on your specific use case. Whether you are running internal projects, managing service-based client projects, or working in highly specialised industries like manufacturing, software development, or healthcare, there is a tool designed to streamline your processes.

By adopting the right project management tool tailored to your business needs, you can enhance efficiency, improve client relationships, and ensure project profitability.